Resources for Online Meetings, Classes, and Events

Resources for Online Meetings, Classes, and Events

by Facilitators for Pandemic Response group and other collaborators

Contents 

About this Document 1

Artifacts from Facilitators for Covid Response Zoom Gatherings 2

Useful Online Meeting/Working Practices 2

Tool Resources/Technology Stewardship 4

Getting Going with online education 6

Using Liberating Structures Online Resources 7

General Credible Data Sources, Suggestions 8

Individual Company Responses 9

Moving Online in Specific Contexts 9

Distributed Teams: Regular Team Meeting (5-10 people): 10

Thematic meeting held few times a year (15-20 ppl): 10

Special events / workshop (15-50 ppl): 10

Larger events (75+ppl): Conferences, Trade Shows, Arts, etc. 10

Isolated Individuals/Support 11

Education disrupted by School Closures 11


About this Document

Friends, as we scramble to move our offline interactions online, this is an emerging initial place to share, curate and organize resources. It could really use the loving attention of a great curator!  Feel free to reach out to nancy dot white at gmail if you need! 

f4c discussion group

Artifacts from Facilitators for Covid Response Zoom Gatherings

  • March 12th - Using Liberating Structures online to face our fears and start moving forward in the time of Covid 19. Slides and annotated chat transcript (no recordings) Thanks to Keith McCandless for co-hosting w me (Nancy White)

  • March 12th, Using the Liberating Structure TRIZ online to figure out what meeting habits to STOP doing (instead of porting miserable meetings online!) GDrive folder contains audio, video recordings, slides and artifacts from Zoom gathering (53+ people from around the world). Thanks to Fernando for tech hosting, Elana Centor for recording and Beth Kanter for tidy-up work! TRIZ Online Template under update. 

  • March 13th - Using the Liberating Structure “Ecocycle Planning” to take a step back and prioritize moving online. A Fishbowl with WFP’s tech team where they ecocycled live in front of us and 30+ people offered insights and advice, both directly to the WFP team and at a meta level about ecocycle and ecocycle in the online environment. GDrive folder contains audio, video recordings, slides and artifacts from Zoom gathering. Ecocycle Online Template. Thanks to the team at WFP, Michaela for lending a tech hosting hand, Elana Centor for recording and Beth Kanter for tidy-up work!

Useful Online Meeting/Working Practices

NOTE TO VOLUNTEER CURATORS: It is time to do some sub organization here. Later in the doc there are those smaller sections about moving online in general, teams online, online learning, small, medium, and large events. Does that categorization seem useful? I don’t want this to be an endless list that people have to wade through. So subsections may be in order. Please move this forward!

Tool Resources/Technology Stewardship


Companies and Groups Offering to Support Online Events


Getting Going with online education

Using Liberating Structures Online Resources

NOTE: Hey, LS community, this needs updating and annotation to describe what is in each document. 

General Credible Data Sources, Suggestions

NOTE: Hey, Curators, since there are so many other sites doing this, do you think someone can curate this down to some key resources and then point to where others are taking the lead? Let’s focus on online group interaction now. THoughts?

Individual Company Responses

Note: Can someone do a search and see if anyone else is compiling this? It is starting to feel out of scope for this page. THoughts?


Moving Online in Specific Contexts

How can we switch up planned meetings from Face to Face to Online if people stop traveling? THIS SECTION NEEDS BUILDING!

Some principles when doing online vs. presence

  • Realtime and asynchronous sections can be combined

  • Several short realtime meetings work better than one long meeting (approx. 90 per mtg)

  • Documentation can be done easily in collaboration

  • Online meetings require being explicit about how relationships are managed (check-in to see how people are feeling, ways for doing small talk and networking, etc.)

  • Insist on pre-work and prep (and make it compelling!); keeping people engaged means you have to dive right into the conversation

  • Web Events That Connect https://reesmccann.com/webinars-that-connect/

Distributed Teams: Regular Team Meeting (5-10 people): 

Daily, weekly sort of stuff. 

Thematic meeting held few times a year (15-20 ppl): 

How do we move our regular thematic meetings online. Remote teams that have quarterly F2F; trainings, etc.

Special events / workshop (15-50 ppl): 

“We have important work to do that we have traditionally gathered F2F to do. We can’t NOT do this work. How do we do it?”

Larger events (75+ppl): Conferences, Trade Shows, Arts, etc. 

I.e. How do we move a big F2F event online - quickly? Should we? Should we postpone? Decision making criteria? Risk issues of NOT moving online?

Isolated Individuals/Support

As we practice physical social distancing to avoid virus transmission, how can we virtually support isolated individuals w/ the virus or caring for those with the virus? This can range from social/emotional support, to coordinating physical support (delivery of groceries, helping with child or elder care, etc.)

Education disrupted by School Closures

This is beyond the “how to learn online” (see Education section above). Possible areas for focus: supporting students with no access to internet, parents w/ no childcare, food insecure families, teacher isolation (my bet is the kids won’t be getting sick, but teachers will and kids will be vectors to take virus home to extended family - this is a big domino effect area)

  • I’m looking to co-create some curriculums for families who are choosing (or required) to pull young kids out of school (I am taking two kids out of school tomorrow, ages 4 and 7). If anyone viewing this is interested please be in touch! Sita [at] dpict.info 


Webinars & Streaming ResourcesGuest UserResource